Job Details
About Us
Public Policy Holding Co. (PPHC) is a group of premier advisory firms specializing in government affairs, public relations, strategic research, grassroots influence, and digital campaign solutions. Together, our companies work with over 1,200 corporate clients, institutions, and coalitions to define and advance policy goals, manage risk, shape public opinion, and orchestrate issue advocacy campaigns on their behalf.
Position Overview
The Human Resources Administrative Coordinator will play a key role in ensuring the effective functioning of human resources activities in our holding company and subsidiary companies. Reporting directly to the EVP of HR, this position will be responsible for a wide range of tasks that support the HR department and company operations.
As an Administrative Coordinator, you will:
- Processes and Procedures: Support HR processes and activities including employee benefits administration, employee relations, payroll, recruitment, onboarding, and performance management by providing necessary documents and support.
- Executive Support: Provide operational support to EVP, HR including calendar management, meeting/event planning and execution, presentations, and other tasks as needed.
- Record Management: Create and manage employee documentation such as offer letters, separation agreements, employment agreements, compensation award letters, total rewards statements, and more.
- Record Keeping: Create and maintain accurate and up-to-date employee records, both electronic and paper-based, ensuring accuracy, consistency, and confidentiality. Organize and file documents such as employment contracts, offer letters, payroll files, benefits information, and more.
- Communications: Create first drafts of companywide HR communications; monitor shared HR department inbox and respond and/or route as appropriate.
- Continuous Improvement: Identify and implement best practices for process improvements in record-keeping and document management practices.
- Audit: Regularly audit employee records to ensure compliance with company policies and legal regulations. Assist in internal and external audits such as 401K, payroll, I-9, and more.
- Compliance: Update policies/procedures as need to ensure compliance with federal, state, and local employment laws and regulations, and company policies; support the development of companywide best practices.
- Data Management and Updates: Enter new hire information into ADP Workforce Now and external benefit vendors in a timely manner and update information as needed.
- Ad-hoc Support: Support Human Resources team in special projects and additional duties, as assigned.
To be successful, you will need:
- Bachelor s degree in human resources or related field, or equivalent work experience.
- Strong business partnering capabilities; ability to create effective and productive work relationships
- Advanced verbal and written communication skills
- The ability to proactively anticipate and respond to business needs
- Excellent organizational skills and attention to detail
- Proven ability to operate with integrity and ethics, and maintain highest standards of confidentiality
- Willingness and ability to meet and exceed established deadlines
- Dependability and reliability
- Be able to adjust to flexible work schedules
- A passion for organization
- A Can Do Attitude
- Familiarity with laws, regulations, and best practices applicable to employment and recruitment.
- Ability to quickly learn applicant-tracking software or other HRIS systems
What We Offer:
- Competitive yearly discretionary bonus structure based on performance
- Generous PTO policy of 3 weeks per year for all full-time employees, as well as "Work from Anywhere" August
- 401K plan with traditional and Roth options
- Medical/Dental/Vision coverage for employees and families
- Opportunities to enroll in Flexible Spending accounts and Commuting accounts
- Company paid basic life insurance of $50,000, long term disability, and short term disability coverage
- Company paid access to a wide range of health and well-being resources and services including telephonic counseling, legal advice, and other services
Additional Information
While performing the duties of this job, employees are regularly required to sit, walk and stand; talk or hear, both in person and by telephone; use hands repetitively to handle, feel, or operate standard office equipment; reach with hands and arms; and lift up to 25 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Public Policy Holding Company (PPHC) is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. PPHC does not discriminate based on disability, veteran status, or any other basis protected under federal, state or local laws.