Job Details
The City of Chesapeake seeks a collaborative and proactive Account Specialist II to join our Accounts Payable team. The successful candidate will work closely with internal departments to ensure accurate and timely processing of accounts payable vouchers. The ability to audit transactions and problem-solve independently while providing excellent customer service are essential for this role. The Account Specialist II will be key in auditing vouchers, resolving discrepancies, reconciling accounts, and ensuring accurate and timely processing of payables.
Responsibilities will include:
- Audits and proposes corrections to City Accounts Payable (AP) vouchers (invoices) in the City's financial system (Oracle PeopleSoft) prior to payment to help mitigate the risk of loss in the accounts payable function, review for potential fraud, and ensure proper obligation to pay.
- Ensures invoice accuracy, approval compliance, appropriate coding, and 1099 identification to ensure accurate and timely processing of all payables, and maintains the integrity of financial transactions
- Directs, audits, and executes system processes with Information Technology to generate scheduled payments for invoices, refunds, and/or payroll for weekly payment runs as well as out of cycle urgent requests.
- Provide accounts payable support for assigned areas of responsibility, enter credit vouchers as well as prepare voids and stop payment and reissue requests for checks.
- Collect and receipt cash into the Treasurer's system (Mainframe).
- Verifies, monitors and reconciles accounts.
- Completes transactions relevant to Virginia escheatment laws.
- Train departmental Account Specialists/Account Clerks throughout the City, including designing and maintaining job aids for internal and external reference.
- Audit and suggest solutions to ensure department travel reimbursement requests are in compliance with the City's travel policy as well as pertinent State and Federal regulations.
- Determine compliance of electronic voucher workflow for each department to ensure proper routing and approvals on all submitted vouchers which may require, in some instances, a manual routing process beyond the existing electronic route.
- Perform maintenance to the City's suppliers, requiring an understanding of 1099 applicability and reporting.
- Participate in testing for upgrades and enhancements to the financial system to confirm functionality.
- Develop and maintain a thorough understanding of the City's administrative regulations, policies and procedures as they relate to procurement through to payment of goods and services.
Your attention to detail ensures the City's bills get paid on time!
The City of Chesapeake offers a wide range of outstanding benefits that allow you to tailor a benefits package that meets your specific needs including 14 paid holidays.
Required QualificationsVocational/Educational Requirement: Requires any combination of education and experience equivalent to an associate's degree in accounting or a closely related field.
Experience: In addition to satisfying the vocation/educational standard, this class requires a minimum of three years of related, full-time equivalent experience.
Special Certifications and Licenses: None
Special Requirement(s):Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.
Preferred Qualifications