Job Details
POSITION SUMMARY
The Event Producer is responsible for planning and executing a wide range of events by supporting the Event
Designers. She/he will be responsible to maintain contacts and coordinate with multiple client accounts; attend
event meetings and take detailed notes of the client s requests.
RESPONSIBILITIES Other responsibilities include, but not limited to:
- Assist the Event Designer in planning and coordinating events
- Act as liaison between the customer and various departments to ensure that requests are fulfilled
- Enter event and sales information into event software
- Write complete rendering specifications clearly
- Manage assigned accounts and events
- Attend operations meetings
- Ensure the updates are made and reflected correctly in the system
- Review and print change logs
- Determine staffing level and put in staffing requests in a timely manner
- Attend site-visits and tastings, as well as assigned events
- Coordinate with venue staff to ensure that the event runs smoothly and that any technical difficulties are addressed promptly
- Assist the Event Designer in achieving monthly sales goals
- Receives and responds to phone-in customers.
- Perform review of design elements for effectiveness, and attend event installations
- Design, print, cut, and organize events materials Ensure paperwork, digital design files, and renderings are well-organized and maintained
- Run and reconcile Event Analysis Reports
- Become knowledgeable of company event site and inventory
- Perform all necessary paperwork; ensure consistency and accuracy
- Performs other duties associated with the position that are reasonably assigned to support the overall
- needs of the business
QUALIFICATIONS:
- Highschool Diploma or equivalent
- A degree in Hospitality/Events Planning preferred
- A minimum of 1-year relevant work experience in event production
- Preference for hospitality/food service experience
- Possession of excellent communication skills on all fronts
- Must have good interpersonal skills and must be easily approachable
- Must be someone that pays keen attention to details
- Good organizational and coordinating abilities
- Must be proactive and show a great level of creativity in carrying out assigned duties
- Ability to multi-task and prioritize assignments in the face of multiple duties
- Good time-management skill is a necessary requirement
- Excellent decision-making skills to reduce chances of error
- Must be able to work in a team environment or even lead a team if the need arises
- Should have a solid background in event production and/or management
- Must be proficient in MS Office Suite, and Publisher.