Job Details
We are recruiting for an exciting and beloved brand that is well-known, globally. The Executive Assistant will provide competent support to one dynamic leader and occasionally for three direct reports. This associate must be detail-oriented, organized and exhibit professionalism and discretion in all internal and external communications.
Key Responsibilities:
- Plan and execute complex, detailed domestic and international travel itineraries including all transportation, hotel accommodations, flights/trains and obtain all necessary travel documents.
- Manage complex calendars with independent decision making based on priorities which requires forward thinking and strategizing as well as comfort in scheduling within various time zones.
- Plan and coordinate internal meetings including reserving meeting rooms, catering, guest arrival arrangements.
- Plan and coordinate external meetings including hotel blocks, group transportation, property search, costs analysis, sending meeting invites, making food arrangements, etc.
- Process visas and passport renewals.
- Manage and prepare expenses and submit reports in Concur.
- Process and update purchase order requests in Ariba and set up new vendors.
- Interface professionally with leadership, internal staff, clients, key stakeholders and high-profile individuals.
- Undertake all assigned and ad hoc projects as requested.
- Take the initiative to identify and undertake opportunities that add value to the efficient operation of the team.
Candidates with 3+ years of executive support experience, proficiency on MS Office (Outlook, Word, PowerPoint and Excel) and strong writing, grammar, and editing skills are encouraged to apply.