Job Details
Overview:
Job Summary:
Collects, audits, and maintains personnel records for all internal and external employees. Documents movement of files and traces missing files through reporting. Provide customer service support to Allegis Group operating companies with regards to the HR Records and I-9 Service Center processes. This position also includes administrative duties such as photocopying, compiling records, filing, and preparing reports.
Responsibilities:
Essential Functions:
- Audits employee personnel files to ensure they are compliant with company policies and government regulations (I-9 and E-Verify).
- Retains records in adherence to the companys Records Retention Policy.
- Track and document the movement of employee personnel files which includes preparing and providing reports to field support leadership.
- Answers routine inquiries/questions from inside and outside the company on employment verifications.
- Provides customer support to the operating company Field Support Group relating to HR records, employment verifications and I-9 or E-Verify processes.
- Maintains employee work authorization data in HRIS.
- Retain Knowledge of company policies and employment documentation laws in regards to USCIS/E-Verify guidelines, document retention, and onboarding.
Qualifications:
Minimum Education and/or Experience:
- High school diploma or GED required. Associates degree preferred.
- At least two years of administrative, customer service, or human resources experience preferred.
Skills/Abilities:
- Proficient with Microsoft Office Outlook, Word, Excel, PowerPoint
- Must be able to communicate effectively, both orally and written
- Must be organized and detail oriented
- Must be able to work autonomously
- Must have strong customer service skills
Core Competencies:
- Create Accountability
- Build Relationships
- Communicate Clearly
- Develop People
- Inspire Others
- Lead Change
- Think Critically