Job Details
Sheriff's Records Specialist Level I/IIPrint (overnmentjobs.com/careers/sacramento/jobs/newprint/1630596)ApplySheriff's Records Specialist Level I/IISalary$42,553.44 - $58,088.16 AnnuallyLocationSacramento, CAJob TypePermanent Full-TimeJob Number28393-EDepartmentSheriffOpening Date01/26/2017Closing DateContinuous+ Description+ Benefits+ QuestionsThe PositionCome join one of Forbes Magazine's Best Employers!This is a continuous filing exam. Next filing cut-offs are at 5:00 pm on:2/9/24, 6/14/24, 10/11/24Salary Information:Level 1 - $3,546.12 - $4,3100.00/monthLevel 2 - $3,984.58 - $4,840.68/monthThe Sheriff's Records Specialist class performs a range of specialized technical clerical support duties in relation to law enforcement including, but not limited to the following: criminal records, warrants, civil process, and inmate booking and processing. This class is used strictly in the Sheriff's Department. Positions in this class vary in actual duties performed depending on the needs of the specific division assigned.Examples of Knowledge and AbilitiesKnowledge of+ Office practices and procedures+ Law enforcement and court forms and reports+ The legal terminology for law enforcement, judicial work and the various clerical procedures required under specific regulations+ Clerical, law enforcement, and court record keeping procedures+ Basic understanding of the California statutes relating to civil and criminal record keeping procedures and codes; the California Public Information Act; Penal Code; Vehicle Code; Evidence Code; Code of Civil Procedures; Civil Code; and other regulations related to law enforcement and court clerical procedures+ Modern office equipment and technology+ English grammar, spelling, and usage+ Principles and practices of customer service+ Basic math and accounting to perform cashiering duties and other calculationsAbility to+ Perform law enforcement and civil clerical work involving independent judgment and accuracy+ Elicit information from department personnel, outside agencies, persons in custody and the general public+ Understand legal terminology; comprehend, interpret, explain, and apply legal codes and procedures+ Exercise considerable judgment, tact and common sense in assisting law enforcement and Court personnel, outside agencies and the public in questions regarding law enforcement and civil records+ Work independently and effectively within established guidelines+ Follow oral and written instructions+ Establish and maintain effective working relationships needed by work assignments+ Read, write and speak English at a level necessary for satisfactory job performance+ Utilize time management and multi-tasking capabilities+ Work effectively under time deadlines+ Learn specialized computer functions / programs+ Use telephone equipment and radio/telephoneEmployment QualificationsMinimum QualificationsType at a rate of not less than 25 net words per minute from clear copy (typing certificate must be submitted with application),ANDEither: One year of experience as an Office Assistant (Level II) in Sacramento County service.Or: Two years of general clerical experience.Note: If the word experience is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements.Note: If the minimum qualifications include an educational or certificate/license requirement, applicants must submit proof of requirements with the application. Failure to submit proof of requirements may result in disqualification from the examination. Unofficial transcripts are acceptable. For guidelines on submitting acceptable proof of educational requirements, please click here (ersonnel.saccounty.net/Documents/EducationalDocumentsGuidelines.pdf) or speak to someone in our office before the cut-off date listed in this notice.Note: If the minimum qualifications indicate a typing certificate is required, applicants must submit proof. Failure to submit proof of requirements may result in disqualification from the examination. Typing Certificate requirements can be found by clicking here (ersonnel.saccounty.net/Documents/employmentofficetypingcertificaterequirements.pdf) or by obtaining the requirements from the Employment Services Division office.Special RequirementsCriminal History and Background Check: Candidates will need to pass a security clearance investigation conducted by the Sacramento County Sheriff's Department.Hours of Work: Incumbents must be willing to work irregular hours (shifts), holidays, and weekends.Working Conditions: Incumbents may be assigned to a detention / correctional facility (jail) in proximity of inmates, or a division that may have contact with inmates.Probationary PeriodThe probationary period for this classification is six (6) months.Application and Testing InformationAPPLICATIONQualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Click here (overnmentjobs.com/sacramento) to apply.County of SacramentoDepartment of Personnel ServicesEmployment Services Division700 H Street, Room 4667Sacramento, CA 95814Phone (916) ###-####; 7-1-1 California Relay ServiceEmail ...@Saccounty.netInter-Office Mail Code: 09-4667www.SacCountyJobs.net+ Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date.+ Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date.+ Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date.+ Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified.+ A resume may be included with your application, however it will not substitute for the information requested on the application.SUPPLEMENTAL QUESTIONNAIREApplicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response.Note:Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered.+ Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date.+ The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification.+ Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question.+ If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely.+ Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question.+ If you have no experience, write "no experience" for the appropriate question.+ For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted.+ If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed, therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete.FORMULA RATE EXAMINATION (Weighted 100%)All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination.This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job.All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination.FREQUENTLY ASKED QUESTIONSClick here (accounty.net/Pages/EmploymentServicesFAQs.aspx) for Frequently Asked Questions (FAQ's)For information regarding County jobs:+ www.saccountyjobs.netApplicants requesting reasonable accommodations during employment examinations: For more information, please review the Job Applicant Exam Reasonable Accommodation Information (accounty.net/Pages/DCOJobApplicantExamReasonableAccommodation.aspx) and submit an Employment Exam Reasonable Accommodation Online Request Form.EMPLOYEE BENEFITSAs an employee of the County of Sacramento, there will be a variety of benefits available to you. These benefits currently include: health, dental and life insurance; flexible spending account options for dependent care and unreimbursed dental and/or medical cost; and an employee assistance program (EAP).GENERAL BENEFITS:Most employee benefits are similar to the following for all County employees. However, some benefits differ, depending on the employee representation unit to which the employee's job classification is assigned. Information about the exact benefits applicable to a particular job classification may be obtained from the Sacramento County Department of Benefits or by visiting www.saccountyjobs.net.TEMPORARY POSITIONS:Most benefits do not apply to temporary positions. The explanations of benefits applies to employees in regular positions.SALARY STEP INCREASES:The beginning salary and the top of the salary range are usually shown on the job announcement. Upon satisfactory service, salary increases of approximately 5% are given annually until the top of the salary range has been attained.PAY:All employees are paid bi-weekly via direct deposit into the employee's bank account. The pay period covers fourteen (14) calendar days, starting on a Sunday and ending on the second Saturday thereafter. Salaries are generally paid on the Friday following the end of the pay period. Employees can set up their direct deposit and access their pay information via Employee Self Service in MySacCounty.VACATION:Generally, vacation with pay begins at 10 days annually. With increase over a period of years, the maximum annual vacation with pay is 25 days.HOLIDAYS:14.5 holidays per year as recognized.SICK LEAVE:Equivalent to 15 days annually, unlimited accumulation. Upon retirement, unused sick leave is converted to retirement service credit.PARENTAL LEAVE:Entitles a regular County employee, with at least one year of continuous employment, to schedule a paid parental leave of up to 160 hours upon the birth or during the process of an adoption of a minor child. Parental leave shall be approved by the employee's appointing authority, except where the granting of the parental leave request would unduly interfere with or cause severe hardship upon department operations.TUITION REIMBURSEMENT:Dependent upon union agreements, regular County employees may be eligible to receive Tuition Reimbursement. The costs for course tuition/registration fees and required books/supplies are eligible for reimbursement. Tuition reimbursement amounts may vary depending upon union agreement.RETIREMENT:Social Security and Sacramento County Employees' Retirement System coverage.HEALTH INSURANCE:The County offers a variety of health plan design options to fit individual needs.DENTAL INSURANCE:The County provides a comprehensive dental benefit program for regular full-time and part-time employees and their eligible dependents. This plan pays on a set fee schedule that varies by procedure. Any amount over the fee schedule is the employee's responsibility. The yearly maximum is $2,000 per person, not including orthodontia. The orthodontic benefit is 50% of covered charges with a lifetime maximum of $1,000 per person.LIFE INSURANCE:The County of Sacramento provides a basic life insurance benefit of $15,000 to all eligible employees at no cost. Additional coverage may be purchased through payroll deduction.DEFERRED COMPENSATION:The County offers a Deferred Compensation Program which enables employees to save in a systematic way without paying income tax on either the payroll deduction or the earned interest, prior to withdrawal.EMPLOYEE ASSISTANCE PROGRAM:The County of Sacramento provides an Employee Assistance Program (EAP) for employees and their eligible dependents. The EAP offers confidential, professional counseling services in areas such as:+ Legal Advice/Difficult Decisions+ Marriage or Family Relationships+ Financial or Credit Worries/Elder Care+ Alcohol and Drug AbuseWELLNESS INCENTIVE PROGRAM:The County will recognize and award time off to eligible employees who maintain an excellent attendance record.FLEXIBLE SPENDING ACCOUNT:The County offers regular employees two separate Flexible Spending Accounts (FSA's). These accounts allow employees to set money aside, on a pre-tax basis via payroll deduction, to pay for medical, dental or dependent care expenses.+ DEPENDENT CARE REIMBURSEMENT ACCOUNT:Employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working.+ MEDICAL REIMBURSEMENT ACCOUNT:The Medical Reimbursement Account allows pre-tax dollars to be set aside to pay for out-of-pocket expenses that are not paid by insurance or reimbursed by any other benefit plan.WORKERS' COMPENSATION:In case of injury while on the job, each employee is protected under the Workers' Compensation laws of California.SACRAMENTO CREDIT UNION:The credit union offers loan facilities and systematic saving plans through payroll deduction.SELECTION AND PLACEMENTSacramento County encourages applications from all persons regardless of race, color, ancestry, religious creed, national origin, gender, disability, political affiliation, or age.Certain age limits may be required by law, ordinance, or Civil Service direction for specific classifications such as those identified with hazardous occupations.MINIMUM QUALIFICATIONS:Please read carefully the "Minimum Qualifications" section of your announcement. You must meet those qualifications by the application deadline date unless otherwise specified. Your application must clearly show you meet the minimum qualifications by the application deadline date, or it will not be accepted. All statements are subject to verification."Experience" means full-time paid experience unless the announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements.PROMOTIONAL EXAMINATIONS:If the announcement indicates the examination is given on a promotional basis, candidates must hold permanent status in Sacramento County Civil Service by the application deadline date and must meet the minimum qualifications.OPEN EXAMINATIONS:Any person who meets the minimum qualifications may apply.CONTINUOUS FILING EXAMINATIONS:Applicants are eligible to reapply to and retake a continuous filing exam after 6 months from the date the previous exam results was received.ELIGIBLE LISTS:Names of qualified persons who made a passing score on an examination are entered, in order of their final grades, on an eligible list. To fill each vacancy, the hiring department will make a selection from among the top three ranks on the employment lists.EXAMINATION RATINGS:Unless otherwise stated on the announcement: To be successful, candidates must obtain a rating of at least 70% on each part of the examination. This may be an adjusted score or an arithmetic 70% of the total possible score as determined by the Director.APPEAL PROCESS:Persons who believe their applications have been improperly rejected may request the Employment Services Division to review its decision to reject the application. If the applicant desires to submit additional proof of qualifications, such proof must be received by Personnel Services not less than two (2) calendar days prior to the scheduled date for the examination.Persons who are disqualified in any phase of the examination may appeal such adverse action, in writing, to the Civil Service Commission, 700 H Street, Room 2640, Sacramento, CA 95814, telephone: (916) ###-####. Such appeals must be filed within thirty (30) calendar days after notice of the adverse action was mailed to the candidate.FOR MORE INFORMATION PLEASE VISIT OUR FREQUENTLY ASKED QUESTIONS (FAQs): accounty.net/Pages/EmploymentServicesFAQs.aspxOTHER INFORMATIONVETERAN'S PREFERENCE:Military veterans who have served during wartime shall be given preference in initial appointment to County service. Such preference shall apply, provided the veteran has first achieved a minimum passing score in the examination. The passing score of a veteran shall be annotated to indicate the veteran's score shall be regarded as 5 points or higher, OR 10 points higher for disabled veterans, only for the purpose of determining the three ranks along with which the veteran's name shall be certified. No score shall actually be changed and no new rank shall be created as a result of application of veteran's preference for certification purposes."Disabled Veteran" means any veteran who has served during wartime and, who, as of the final filing date for an examination is declared by the United States Veterans Administration or military service department to be 10% or more disabled as a result of his/her military service. Persons claiming eligibility for disabled veteran's preference must submit to the employment office, on or before the application deadline date, a certification from the United States Veterans Administration or a military service department, dated within 1 year, which certifies the present existence of a service related disability of 10% or more, or other acceptable proof of such disability as a result of his/her military service.Persons claiming eligibility for veterans preference must submit a copy of Form DD 214 or other acceptable proof of veteran's status on or before the final filing date for the examination. For purpose of this rule "reserve" status does not constitute active duty.CITIZENSHIP OR AUTHORIZED ALIEN REQUIREMENT:As required by the Immigration Reform and Control Act, all County employees must be United States citizens or aliens lawfully authorized to work in the United States. Proof of citizenship or authorized status will be required prior to appointment.CONFLICT OF INTEREST CODE:Some County Civil Service positions are covered by financial disclosure requirements intended to identify potential conflicts of interest.CONCURRENT EMPLOYMENT:No employee may concurrently occupy more than one County position.SPECIAL SKILL QUALIFICATIONS (WHEN SPECIFIED ON THE APPLICATION):Persons who have special skills required by some (but not all) positions in a class may be certified ahead of others provided that:Such special skills are based on the duties and requirements of the positions and are in conformance with merit system and equal opportunity principles, andThe certification of eligibles who possess special skills have been approved by the Civil Service Commission.PRE-EMPLOYMENT MEDICAL EXAMINATION & DRUG TESTING:The County of Sacramento is committed to maintaining a drug and alcohol free workplace. All persons selected for appointment to positions must pass a medical examination and a drug test, administered by the County at no cost to the applicant.DRIVER LICENSE:Possession of a valid California Driver License may be required for some positions.PROBATIONARY PERIOD:Regular positions are subject to a probationary period which is an extension of the selection process. Unless otherwise indicated on the announcement, the probationary period is six (6) months.AGENCY SHOP/FAIR SHARE FEE:Some positions require, as a condition of continued employment, that the person either:1. Become a union member;2. Pay a fair share fee to the union; or,3. Meet specific requirements under which an equivalent amount must be paid to a charity.FINGERPRINTING AND CRIMINAL RECORD CHECKS:Fingerprinting and criminal record checks are required for some positions.01The following Supplemental Questionnaire is the Civil Service Exam for this position and will be used to determine your exam score.Note: The Supplemental Questionnaire and the Application are administered as two separate documents. The Application is used only to determine if the minimum qualifications are met; and the Supplemental Questionnaire will be used only to determine your exam score.In order to receive every consideration in the selection process, you must complete all questions with concise but detailed answers and provide all requested information. Each answer will be scored separately. References such as 'See Resume' as a response will not be scored.By continuing in the exam process, you are certifying that all information provided in the Supplemental Questionnaire is true to the best of your knowledge.+ I have read and understood the above instructions.02Candidates who are selected for hire must successfully pass an extensive law enforcement background investigation. Select the one box that best describes your understanding of the background requirements.+ I understand that if I am considered for hire that I must submit the documentation required for the background and that successful passing of the background investigation is required prior to appointment.03Select the one box that best describes how you meet the minimum requirements for the position.+ I have one (1) or more years' experience as an Office Assistant (Level II) in Sacramento County service.+ I have two (2) or more years' of general clerical experience.+ I do not meet the minimum requirement for the position.04Select the one box that best describes how you meet the typing certificate requirement for the position. To demonstrate that you meet the minimum requirements for the position, you must submit a valid and acceptable typing certificate by the filing cutoff/deadline.For additional information, see the following link: Typing Certificate Requirements and Agencies ( ersonnel.saccounty.net/Documents/employmentofficetypingcertificaterequirements.pdf) .+ I have submitted the required valid typing certificate demonstrating that I meet the typing requirement: 25 net words per minute.+ I do not meet the typing minimum requirement for the position.05Sheriff's Records Specialist incumbents may be required to work irregular shifts. Select the one box that best describes your understanding of the scheduling requirements for this position.+ I understand that Sheriff's Records Specialists may be required to work irregular shifts, to include evenings, nights, weekends, and holidays.06Select the one box that best describes your experience. If you have no relative experience, select none.+ None.+ I have work experience utilizing the California Law Enforcement Telecommunications System (CLETS), or comparable other state system, AND the National Crime Information Center (NCIC) systems.+ I have work experience utilizing the California Law Enforcement Telecommunications System (CLETS) system or a comparable other state system.+ I have work experience utilizing the National Crime Information Center (NCIC) system.07Select all the boxes for which you have one (1) or more years of full-time paid experience. If you have no experience, select none.+ None.+ Performing law enforcement and/or civil clerical work which requires accuracy and attention to detail.+ Interpreting, applying, and ensuring compliance of legal/civil/law enforcement codes and/or procedures.+ Redacting confidential information from reports/court documents for public information requests.+ Responding to public inquiries regarding court and/or judicial records and processes.+ Collecting, classifying, and preparing files on crime reports, arrest reports, and citations.08Detail the following:+ Your work experience performing each of selections made in the previous question.+ Your work experience with the California Law Enforcement Telecommunications (CLETS), other comparable state systems, and the National Crime Information Center (NCIC) systems.Provide your employer(s), position title(s), dates of employment, and your role and responsibilities specific to the relative experience. If you have no experience, write none.09Select the one box that best describes your paid experience. If you have no relevant experience, select none.+ None.+ I have experience working for one (1) or more of the following: Sheriff's Department, court, District Attorney's Office, Public Defender's Office, or a law office (i.e. private law firm).10Select the one box that best describes your experience working in a fast-paced environment in which you were responsible for multitasking while communicating with others. If you have no experience, select none.+ None.+ I have one (1) year or less experience.+ I have more than one (1) but less than two (2) years' experience.+ I have two (2) or more years' experience.11Select all of the boxes for which you have experience working directly with customers/members of the public. If you have no relative experience, select none.+ None.+ Deescalating hostile/upset customers/members of the public in a face-to-face setting.+ Deescalating hostile/upset customers/members of the public via phone.+ Working directly with customers/members of the public who are upset with you and/or your actions.+ Communicating policies, procedures, laws, and/or actions to upset or hostile customers/members of the public.12Detail your experience multi-tasking--in which accuracy was critical--while working directly with customers/members of the public. In your response, articulate all clerical related duties and responsibilities performed while working directly with others. If you have no experience, write none.13Select the one box that best describes your experience prioritizing work. If you have no relative experience, select none.+ None.+ My experience includes having the responsibility for evaluating work to determine priorities regularly and continuously.+ My experience includes working in an environment in which priorities were already established and constant.14Describe your experience evaluating work to determine priorities. In your response, provide your employer(s), position title(s), dates of employment, your role and responsibilities in assessing workload(s) to determine priorities, and the frequency for which you performed these duties. Also, detail the criticality for determining such priorities. If you have no experience, write none.15Select all the boxes for which you have one (1) or more years of full-time paid experience. If you have no experience, select none.+ None.+ Processing confidential documents.+ Classifying legal and/or confidential records.+ Drafting communications.+ Performing cashiering duties accurately and efficiently.16Select all the boxes for which you have experience with as well as a knowledge of related clerical responsibilities. If you have no experience, select none.+ None.+ Law enforcement and/or court forms and/or reports.+ Legal terminology for law enforcement or judicial work.+ Law enforcement and/or court record keeping procedures.+ California and/or Federal statutes relating to civil/criminal record keeping and/or codes.17Select the one box that best describes your work experience performing clerical duties independently within established guidelines. If you have no relative experience, select none.+ None.+ I have less than two (2) years' experience.+ I have two (2) or more but less than three (3) years' experience.+ I have three (3) or more but less than four (4) years' experience.+ I have four (4) or more years' experience.18Detail your experience performing clerical duties. In your response, provide your employer(s), position title(s), dates of employment, and your role and level of independence with each clerical responsibility. If you have no relevant experience, write none.19Select the one box that best describes your experience with a substantial amount of public contact that includes responsibilities for explaining/clarifying rules, documents, processes, and procedures. If you have no experience, select none.+ None.+ I have one (1) year or less experience.+ I have more than one (1) but less than two (2) years' experience.+ I have two (2) or more years' experience.20Select all the boxes for which you have experience and are proficient. If you have no experience and/or are not proficient with the listed technologies, select none.+ None.+ Microsoft suite (Word, Excel, etc.).+ Public Access to Court Electronic Records (PACER).+ Teleosoft.+ SacSheriff.com (navigating system).+ Jail Information Management System.+ Department of Motor Vehicles (DMV) system.+ Known Persons File (KPF) or equivalent database.+ Navigating court case sites for case look ups.21For each of the selection made in the previous question, detail the system(s) used, the system complexity and specialization, the frequency for which you used each system, and your role, responsibilities, and level of proficiency. If you have no experience, write none.22Select the one box that describes your current valid California Driver License.+ None.+ I have the ability to immediately obtain a California Class C Driver License.+ I possess a California Class C Driver License or higher.+ I do not possess nor have the ability to obtain a California Class C Driver License.23I have read the General Requirements and Other Requirements as stated on the job announcement.+ Yes.24The County of Sacramento is committed to maintaining a drug and alcohol free workplace. All persons selected for appointment must pass a drug test administered by the County and at no cost to the applicant.I understand, if offered conditional employment, I will be subject to a drug test administered by the County as described in Sacramento County Personnel Ordinance Section 2.78.030.+ Yes+ NoRequired QuestionAgencyCounty of SacramentoAddress700 H Street, Room 4667 Sacramento, California, 95814Phone(916) ###-####Websiteaccountyjobs.netApplyPlease verify your email address Verify Email