Job Details
Rate: 33.65 - $38.46
Contract: 12 Months
Hybrid
German language is required
Position overview
This contractor role reports to the Executive Office Operations Manager and Manager, Executive Office & Strategy on a broad range of tasks, corporate and dealer meetings/events and assists with daily responsibilities and projects related to the Executive Office suite.
Roles & responsibilities
Primary responsibilities:
Provides administrative assistance support to the Executive Office, including, but not limited to travel planning and meeting agenda preparation.
Represents the Executive Office suite in a professional and courteous manner while providing superior customer service to all.
Support role for CEO, COO and CFO hosted meeting set-up, including all details conference room preparation, virtual meeting set-up using MS Teams, invoicing, etc.
Prepares RFAs, agendas and other documents to support the Executive office. Duties include travel management and preparing budget tracking summaries.
Maintains responsibility for key project work in the Executive office including preparing presentations with time tables, key actions, follow-up and other items.
Communicates frequently with outside vendors, Executives and Vice Presidents on a variety of tasks. Excellent written and verbal communication skills are needed.
Provides support on all Executive Office responsible meetings and events, for example, but not limited to: Premier Dealer Experience, All-Field Meetings, Board of Regents, CEO Board Meetings, Executive Office guest appointments, and others.
Liaise with all departments on processing business tasks to support the department duties; for example, invoicing Accounting; new contractors/new vendors and PO Processing with Procurement.
Qualifications
Education:
Bachelor s degree in Business Administration, Communications, Marketing or a related field
Experience:
Min. 3+ years of experience in successfully managing projects
Skills:
Excellent written and verbal communication skills
Strong organizational skills, high attention to detail
Ability to multi-task and handle multiple priorities
Proficiency with Microsoft Office, including Outlook, PowerPoint, Excel, and OneNote
Languages
Fluency in written and spoken English
German language is preferred
Competencies:
Strong interpersonal skills, ability to build relationships with internal and external clients
Functions well under stressful conditions, such as deadlines in a fast-paced environment
Self starter/organized and high attention to detail
Problem Solving and Critical Thinking
Professionalism
Project Management
Ability to operate independently with wide degree of latitude