Job Details
Job Title Project Manager Client Company/Dept. Name City University of New York ddress 395 Hudson Street City Name New York State Name NY-New York Zip Code 10014 If others (Address) Duration of the project Project Start Date September 19, 2022 Project End Date Sep-23 Due date for Resume submission ug 24, 2022 No. of Openings 2 No. of Maximum Submissions 4 Job Description Background:
The Office of Computing and Information Services (CIS) at the City University of New York (CUNY) support the IT and telecommunications needs of CUNY's 24 colleges. CIS supports enterprise IT and applications; identifies and implements new technologies that advance the University's core mission; builds, upgrades and maintains the University's network; operated the University's Data Center and help desk; identifies and implements disaster recovery and business continuity plans; and leads the CUNYfirst Enterprise Resource Planning (ERP) Project, which integrates 25 university systems, covering student administration, financial management, and human resources.
Reporting to the Program Manager within Project Management Office. The project that these managers will be working on is the transition of 20 CUNY colleges from their on-premise Exchange email to M365 on the cloud. If time allows the IT Project Manager may assist with a wide range of IT Projects including the full lifecycle of systems and development initiatives through the application of project management tools and methodologies. The incumbent will work with College CIOs, IT Directors and other functional managers to initiate and drive projects and reach consensus on project scope and deliverables, documented in in the project charter. S/he will manage the project schedule, scope, issues, risks, resources, vendors assigned to projects, and serve as a business analyst
Project Manager - Essential Duties:
Essential duties include, but are not limited to:
1. Co-leads the M365 Email transition and if time allows lead any of a wide range of projects including application development, software and hardware deployment or decommissioning, and implementations of off-the-shelf and custom software.
2. Conducts business analysis of data and/or assist the college IT teams with their data clean up and analysis.
3. Documents business requirements and/or technical solutions and designs.
4. Identifies and implements ongoing use of project plans including baseline targets and forecasted tasks.
5. Executes projects in accordance with agreed schedule, budget, and scope.
6. Timely reports on variances to the approved project baseline and serves as the liaison for problem resolution and escalation.
7. Schedules, directs, and documents project team meetings.
8. Identifies, tracks, and champions close of project issues, risks, and change requests.
9. Communicates with project stakeholders including sponsors, steering committees, user community and team members.
10. Manages project-related coordination of testing and training activities, quality assurance reviews, and obtaining change management approvals.
11. Identifies and implements milestone charts, dashboards and project team reports for senior management.
12. Performs other duties as assigned.
Responsible for insuring that the project stays on track by :
Leading knowledge transfer to all colleges through the provision of project templates and engaging appropriate CIS Subject Matter Experts. (SME).
Ensuring CIS SMEs complete assigned tasks.
Managing issues/risks and escalates as needed.
Conducting and assisting the colleges with business analysis as required.
Identifyng and implementing presentation materials including milestone charts, dashboards and project team reports for senior management.
Communicating with project stakeholders including sponsors, steering committees, user community and team members.
Managinh project-related testing and training activity in the sandbox. Skill set info The ideal candidate will possess the following knowledge, skills, and abilities:
-Knowledge and proficiency in system development life cycle (SDLC) methods and processes.
-Technical knowledge and background in diverse areas that include academic support, PeopleSoft ERP, identity management, email, M365 and Azure, voice and data networking and security.
- Knowledge of third party tools, e.g. BitTitan and Quest, for mailbox content copying.
-Ability to champion ideas and solutions, multitask under tight deadlines, and work in an environment with competing priorities.
-Ability to work with, articulate the needs and possess strong interpersonal skills to build exceptional rapport with university stakeholders including unit staff, subject matter experts, technical staff, administrators, faculty and students.
-Proficiency with all Microsoft Office tools, including Project, Word, Excel, Power Query Excel or similar data analysis tool, Visio, and PowerPoint..
-Outstanding communication skills with the ability to facilitate group discussions and communications.
-Experience working in a university environment.,
MS Platform including Outlook, Teams, Project, Excel,
Powerpoint, Visio, and Word and Tumbleweed.Powerpoint, Visio, and Word and Tumbleweed. Education 1. Seven (7) to ten (10) years of progressively responsible full-time paid information systems technology project management experience, telecommunications, data base administration or a closely related area.
2. Education at an accredited College or University may be substituted for the general information systems technology experience at the rate of one year of college for 6 months of experience up to a maximum of 4 years of college for 2 years of experience. Certifications (if required) Documentation Required for submission Resumes Work Hours 9 to 5 Work authorization required US Citizen Only Relocation is accepted Yes Remote work Yes dditional Notes if any
ttachment:
Position Requirement Form
Project Manager
Request Date:
ugust 15, 2022
gency:
City University of New York
Terms
12 months
gency Contact E-mail:
...@cuny.edu
gency Contact Phone #:
Please list the Project or Program Name:
M365 Email Transition
Please provide a short description of the project:
ssist all remaining colleges (~20) in transitioning their email from local exchange to M365 and 1 college migrating from google.
Please provide a full listing of the day to day tasks to be performed by the Consultant (be descriptive and specific):
Responsible for insuring that the project stays on track by:
Leading knowledge transfer to all colleges through the provision of project templates and engaging appropriate CIS Subject Matter Experts. (SME).
Ensuring CIS SMEs complete assigned tasks.
Managing issues/risks and escalates as needed.
Conducting and assisting the colleges with business analysis as required.
Identifyng and implementing presentation materials including milestone charts, dashboards and project team reports for senior management.
Communicating with project stakeholders including sponsors, steering committees, user community and team members.
Managinh project-related testing and training activity in the sandbox.
What is the number of staff being requested?
(maximum of 5)
2
What is the Job Title?
Project Manager
Which Skill Level is required?
High
Which Skill Demand is required?
High
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How many Candidate Response Forms are being requested per Contractor per position? (1 or 2)
Unlimited
When is the Target Start Date?
(30 Business Days minimum from date of request)
September 19, 2022
How long is the engagement? (in months)
12 months
When is the estimated completion date?
September 2023
Is this a Full or Part-Time Position (Full time is considered 40 Hours Per Week)?
Full
If Part-Time, enter approximate number of hours per week:
What are the daily work hours? (note if negotiable or list preferred start and end time):
9 to 5
Where is the work office located? Enter Building Name (if known) Full Street Address, City, and ZIP
395 Hudson Street, New York, NY 10014 (Work is remote during COVID. Remote rates will be applicable).
What type of software is typically used by the Agency? (e.g., Agency is an "IBM shop.")
MS Platform including Outlook, Teams, Project, Excel, Powerpoint, Visio, and Word and Tumbleweed.
What type of hardware is typically used by the Agency? (e.g., Agency is "Client shop.")
PC based desktop or laptop.
Position Mandatory Qualifications
(Insert Text From Contract for Position Title and Skill Level)
Pass/Fail
"Mandatory" Qualifications cannot be changed nor can additional "mandatory" qualifications be added
The number of qualifications requested, and the number of points assigned must total 80 points.
Page 3 of 4
Qualification Number
Requested Qualifications
Points assigned will change depending on request and number of qualifications submitted
No requirement to have 10 requested qualifications
Number of "Years" is not an allowable unit of measurement in requested qualifications
Points Assigned for Meeting Qualifications
(Always 75% of Max Points)
Maximum Points Allowed for Exceeding Qualifications
(80)
1.
7-10 years experience working on complex IT projects as a Project or Program manager.
18.75
25
2.
Strong communication skills and business acumen to deal with stakeholders of all levels.
11.25
15
3.
Experience with Azure and M365 Teams with Email.
11.25
15
4.
dvanced Excel and Power Query skill set
11.25
15
5.
Excellent trouble shooting skills
3.75
5
6.
Flexibility and ability to pivot.
3.75
5
Requested Qualifications Must Always Total 80 Points For Maximum Score
60
80
Price
20
Total Score
100
dditional Information Requests:
re there additional security requirements for the Authorized User?
Commensurate with other CUNY functional and technical resources
Will additional training possibly be required during the Engagement?
No and training and knowledge transfer will be conducted by CUNY staff
What type, or manner, of Knowledge Transfer is requested during the engagement?
ll work performed during the engagement (development, deployment, configuration, integration, performance tuning, etc.) must be fully and clearly documented in a manner that allows both processes and their products to be replicated in additional environments by CUNY Enterprise Content Management staff with reproducible results. Demonstration and other in-person knowledge transfer must be provided as requested to supplement documentation.
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Is travel anticipated during the Engagement?
No
If Yes, please list anticipated frequency and locations for travel: