Job Details
Salary Level 11
Full-Time
Exempt
Hiring Range: $83,300 - $125,505
Position Summary (Primary Function)
The Procurement Manager is responsible for overseeing, administering and periodically refining the District's procurement policies and practices to ensure compliance with public procurement laws and applicable federal regulations, including FAA and other federal or state funding requirements. This position will also ensure that procurement documents are appropriately drafted and executed on behalf of the District, which includes preparing, organizing, and maintaining request for bid (RFB), request for proposal (RFP), request for qualifications (RFQ), and contract records in accordance with District policy guidelines. A key focus of this role will be to coordinate with District leadership to ensure their procurement needs are met. The Procurement Manager is responsible for assisting with specification development, maintaining, and optimizing procurement software modules, awarding bids, managing DBE/ACDBE programs and initiatives, contractor bond and insurance reviews, recommending policy and procedure improvements, and providing analysis for decision making purposes.
Responsibilities (Essential Functions)
Procurement document preparation and processing including:
o Review, and proofread RFB, RFP, RFQ, and contract documents for accuracy and compliance with District policy guidelines.
o Develop and deploy standardized templates in accordance with District policy guidelines.
o Coordinate appropriate internal review of procurement documents with internal stakeholders to identify and track needed document revisions.
o Review documents for compliance with procurement policies prior to contract execution.
Assist with the development of RFQ for professional and consulting services as well as execution of agreements and amendments.
Coordinate with end users and evaluate proposals as needed.
Stay current with public Co-operative Purchasing Agencies.
Oversee supplier selection and help coordinate delivery of orders with end-users.
Maintain database of qualified service providers.
Conduct outreach initiatives to garner interest in GSP services.
Review, interpret, and implement existing and new federal, state, and applicable agency procurement rules and regulations, incorporating such laws, FAA Advisory Circulars, rules, and regulations into District operating procedures.
Reviews, prepares, and maintains standard agreements and solicitation documents including boilerplate/templates applicable to both routine and complex contracts.
Identify potential risks in procurement and solicitations and advise and coordinate with stakeholders to develop and implement risk mitigation solutions.
Manage the reporting and compliance aspect of the District's Disadvantaged Business Enterprise (DBE) programs and Airport Concession Disadvantaged Business Enterprise (ACDBE).
Research, analyze, and provide executive level summaries for a broad range of contractual and regulatory matters.
Collaborate with stakeholders on procurement methods and timelines for professional and specialized services and complex projects; review requests for proposals or qualifications; deliverables and evaluation criteria for compliance with the District's policy guidelines.
Perform required analysis, data collection and market research, identifying and utilizing appropriate principles, methods, and quantitative data collection methods.
Drive efficiencies and cost savings through the District's procurement process.
Develop encumbrance reporting to assist District in the implementation of robust purchasing and procurement processes.
Assist Finance team in reviewing and refining the vendor management process including appropriate set up and maintenance.
Other duties as assigned.
Education
Bachelor's degree in either business administration, public administration, finance, or a related field; or the equivalent combination of education and/or relevant experience, required.
Experience
Five (5) years professional experience in procurement, contracts, or other related experience, preferred.
A minimum of one (1) year of leadership experience in procurement, managing either people or processes.
Experience in a public agency and/or airport setting, highly preferred.
Experience with Sage Intacct or other ERP systems, preferred.
Any combination of relevant: education, experience, skills, and/or training may be considered.
Knowledge, Skills, and Abilities
Knowledge of principles and practices of public administration and procurement management.
Ability to develop policies, procedures and processes that increase procurement effectiveness and efficiency.
Working knowledge of DBE/ACDBE, preferred.
Problem solving skills using a logical, systematic, and analytical approach.
High level of proficiency in the use of a personal computer, including skills in Microsoft Office (Word, Excel, PowerPoint, SharePoint, etc.) and accounting and procurement systems.
Proficiency with prioritization, organization, and verbal and written communications.
Ability to manage multiple projects simultaneously.
Ability to establish and maintain effective working relationships with coworkers, vendors, and the public.
Ability to maintain control and exhibit good public relations under all conditions.
Maintain a high degree of professionalism when interacting with District staff, tenants, customers, and representatives of local, state, and federal agencies.
Attentiveness to work within safety procedures in order to reduce potential risk of injury in work areas.
Listens and communicates openly, honestly, and respectfully with different audiences, promoting dialogue and building consensus.
High degree of integrity with strong business acumen and sound judgement.
Proven ability to express ideas clearly and concisely.
Ability to learn and apply a broad knowledge of administrative procedures and office operations.
Ability to work in a conscientious, consistent, and thorough manner with attention to detail and accuracy.
Demonstrated ability to work well in a team environment and independently.
Supervisory Responsibility
None.
Licenses Required
Valid Driver's License
Certifications
The below certifications, any combination, or the equivalent, are highly desired, but not required.
National Contracts Management Association
o Certified Federal Contracts Manager (CFCM) or Certified Professional Contracts Manager (CPCM)
Institute of Public Procurement
o Certified Procurement Professional (NIGP-CPP)
Universal Public Procurement Certification Council (UPPCC)
o Certified Public Professional Buyer (CPPB)
Institute for Supply Management
o Certified Professional in Supply Management (CPSM) or Certified Professional in Supplier Diversity (CPSD)
American Association of Airport Executives (AAAE)
o Certified Member (CM) or Airport Certified Employee (ACE)
Latitude/Independent Judgment/Accuracy
Attention to detail is imperative to improve efficiency, reduce and prevent errors, and maintain compliance.
Diligence must be exercised when handling confidential information.
Reasonable care for equipment/processes to prevent injury/damage.
Responsible for own work but must coordinate with others (tenants, the public, mutual aid partners, colleagues, etc.).
Working Conditions
Typical office environment with frequent sitting, walking, standing, and occasional lifting.
Must be able to operate a computer keyboard, telephone, and other standard office machinery.
Must be able to drive to various locations on and off airport premises.
Other Requirements
Must be able to complete and pass a background investigation, drug screening, and physical examination as per Federal, State and GSP Airport District requirements.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)