Administrative Assistant

Job Details

YOUR TASKS

• Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations, both locally and internationally.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
• Submit and reconcile expense reports for senior staff.
• Manage office calendars for senior staff.
• Schedule internal and external events.
• Manage meeting room schedules.
• Manage telecommunications.
• Manage incoming and outgoing phone calls and emails, deliver messages appropriately.
• Manage incoming postal mail, scan/forward to the appropriate persons/department.
• Perform exceptional customer service assistance to internal employees and external customers or clients.
• Maintain and organize office files.
• Greet visitors and maintain visitor login information.
• Conducts new hire orientation in-person and virtually for exempt and non-exempt personnel.
• Reviews, verifies and processes all new hire paperwork for accuracy and completeness, including coordinating and verifying benefits enrollment.
• Maintains human resources records, including personnel files, new hire forms, I-9 s, W-4 s, and other documents to ensure that records are current, confidential, complete, and in compliance with company and government regulations and deadlines.
• Posts federal and state rules and regulations and ensures compliance with FLSA, FMLA, EEO, OSHA, and other governmental agencies.
• Maintains foreign transfer visa process serving as primary contact for expat.
• Ensure dissemination and compliance of human resources policies, procedures, and programs to ensure that all employees are well informed and work in compliance with policies and regulations.
• Completes other projects/tasks/clerical and support duties as assigned by manager and senior leaders.

YOUR PROFILE

• 1-3 years of previous experience as an Office Receptionist or Administrative Assistant
• 1-3 years of experience utilizing Microsoft Office applications, including Outlook and Teams
• 0-2 years of experience in a human resources function
• Associate s degree in Business Administration, Human Resources or related field is preferred
• Excellent written and verbal communication skills
• Organizational abilities and data entry skills
• Positive and friendly attitude

WE OFFER

• Medical, Dental, Vision, Life Insurance, and Disability Pay.
• 401(k) with company matching up to 6%.
• Paid Time Off, including paid holidays.
• Flexible Spending Accounts.
• Voluntary benefits such as legal and financial assistance, pet insurance, and more.
• Employee Assistance Program.
• Ongoing employee development opportunities including tuition reimbursement, scholarships, and training.
• Commuter benefits.
• Employee engagement activities.

 Arvato

 05/06/2024

 Waltham,MA